Budgets and accounts
We prepare the annual budget, manage the collection of owners’ contributions and give the board clear, detailed financial reports.
Read more
The board sees the finances as they develop, not only before the general meeting.
Property management
Property management for owners’ associations in Copenhagen
We run the day-to-day operations of your owners’ association, from budgets and collection to maintenance and the general meeting. The board keeps full control, and the volunteers are spared the paperwork.
- 4.9 on Google
- 4.4 on Trustpilot
- A dedicated property manager
- Replies within 24 hours
- Emergency cover around the clock
Owners’ association management, all in one place
Our team runs your building: finances and collection, the maintenance plan, suppliers, compliance and communication with residents.
Reminders on arrears
Fully digital, automated collection of owners’ contributions, with automatic reminders and escalation when payments fall behind. The board no longer has to chase anyone.
Read more
Arrears are followed up automatically and by the same rules for everyone, so nobody on the board has to chase their neighbours.
Maintenance and suppliers
We coordinate all maintenance of the building and work with your chosen tradespeople or our approved network to ensure reliable, high-quality work.
Read more
A maintenance plan makes the big costs predictable. If you have no regular tradespeople, the group has its own in BY Entreprise ApS.
Digital meetings
Board meetings can be held online, and we prepare and run the general meeting digitally, from notice to minutes. Efficient and accessible governance.
Read more
Notices, agendas and minutes are handled digitally, so more owners can take part, from home too.
Owner communication
All communication runs through one central digital portal, such as ProBo, for transparency and good relations between owners, residents and the board.
Read more
Owners and residents find the documents and ask their questions in one place, and the board does not have to chase answers.
Stairwell cleaning
We also clean stairwells for owners’ and co-operative housing associations, with a task list tailored to each building.
Read more
Add stairwell cleaning to the agreement, and you have one contact for both.
Property manager
A dedicated property manager for your building
No more chasing answers. You get one contact who knows the building and follows it over time.
One contact for owners and residents
Your building is assigned a personal property manager as your single, reliable point of contact. The manager keeps a close eye on the building and replies to owners and residents within 24 hours.
Annual budget planning and financial oversight
We look after the association’s overall finances: the annual budget, collection of owners’ contributions and clear reports to the board. Budgets and service plans are adjusted continuously based on operating data, changes in legislation and a long-term maintenance plan.
Compliance and legal guidance
We make sure the association is run in line with Danish housing legislation and building regulations. We handle the necessary documentation, advise on changes in the law and manage official communication with the authorities, which reduces your legal risk.
Emergency cover around the clock
A burst pipe or a lift that has stopped working? We coordinate urgent maintenance and emergencies around the clock and send reliable suppliers straight away, so the problem is fixed quickly and residents are disturbed as little as possible.
The board stays in charge. We run the building.
BY Administration offers a fully integrated management model. The board keeps full leadership and strategic control, while we handle day-to-day operations and professional oversight.
Good property management is more than compliance. With proactive maintenance and sound budgeting, we prevent costly repairs, protect the value of the property and improve residents’ wellbeing, without adding to the volunteers’ workload.
Rules for owners’ associations
What the standard articles say about managers and general meetings
Unless your association has adopted its own rules, the standard articles for owners’ associations apply (in Danish: normalvedtægten). These are the points boards ask us about most.
- The general meeting decides by simple majority whether the association should appoint a property manager for day-to-day operations (§ 18).
- The manager may be neither an owner in the association nor its auditor (§ 18(2)).
- The ordinary general meeting is held every year, no later than six months after the end of the financial year, with at least four and no more than eight weeks’ notice (§ 9).
- The agenda must include the audited annual accounts, the maintenance plan and the budget, among other items (§ 9).
- Communication with owners may be digital, for example by email (§ 17). According to the official guidance, holding the general meeting itself online requires a provision in the association’s own articles.
- The board must still check that owners pay their contributions, even when a manager handles collection (§ 16).
Switch manager without disruption
There are normally no extra fees from our side to start the handover.
We review your agreements
We go through your current agreements, so we know how the building runs before we take over.
We handle the handover
We manage the handover from your previous manager in a proper, professional way.
Operations carry on
The building’s operations and financial processes continue without disruption.
Frequently asked questions
Answers to what landlords ask us most.
Have another question?Call +45 50 52 15 37 or book a meeting.
Does an owners’ association need a property manager?
No, it is not a requirement. Under the standard articles, the general meeting decides by simple majority whether the association should appoint a manager for day-to-day operations. If the board has no manager, it appoints a treasurer. A manager takes budgets, collection and follow-up off the volunteers’ hands, while the board stays in charge.
What does a property manager do for an owners’ association?
A property manager runs the day-to-day operations: the annual budget, collection of owners’ contributions, reminders on arrears, maintenance and suppliers, preparing the general meeting and communicating with owners. With us, the building gets a dedicated contact who replies to owners and residents within 24 hours, and the board gets clear financial reports.
How much does it cost to manage an owners’ association?
It depends on the association and the tasks involved. Book a meeting and we will go through your needs and current agreements and give you a quote. If you are switching from another manager, there are normally no extra fees from our side to start the handover.
Book a meetingHow do collection and reminders on arrears work?
Our accounting system handles invoicing automatically, sends payment reminders and escalates to legal steps if arrears are not paid. That keeps the finances stable and frees the board from chasing payments by hand. The board must still check that owners pay their contributions, and our reports make that easy.
Can we keep our own tradespeople?
Yes. We are happy to work with your existing tradespeople and suppliers, or we can give you access to our network of vetted professionals. Within the group we also have our own tradespeople at BY Entreprise ApS. We coordinate the work, so the building runs smoothly and residents are disturbed as little as possible.
Can the general meeting be held online?
Yes, if your articles allow it. The standard articles assume that general meetings are held in person, so a fully online general meeting requires a provision in the association’s own articles. Notices, accounts and minutes can always be sent digitally. We prepare and run the whole process, from notice to minutes, so the meeting is efficient and correct.
How do we switch property manager?
You can switch without any trouble. We review your current agreements and handle the handover from your previous manager in a proper, professional way, so the building’s operations and finances carry on without disruption. There are normally no extra fees from our side to start the handover.
What is the risk of managing the association yourselves?
The biggest risk is unexpected and costly consequences of legal mistakes, neglected maintenance or disorganised finances. That can lead to conflicts between owners and large bills for the association. With proactive maintenance and sound budgeting, we prevent costly repairs and protect the long-term value of the property.
Do you own a flat in the building yourself?
If you want to rent it out, we can handle that too. Choose long-term rental with screened tenants or Airbnb management within the rules, and see what your home can earn. If you have several units, the service scales with the same processes and the same reporting.
